Terms & conditions
1 DEFINITIONS In these terms "We" are the company named as the Lessor overleaf and "You" are
either the company named overleaf or (if that box is left vacant) the person named overleaf.
"Vehicle" means the vehicle detailed overleaf, or detailed in any subsequent endorsement to
2 OUR INSURANCE if you have indicated overleaf that you want us to provide insurance cover as
detailed overleaf for the Vehicle and/or Additional Insurance then the following terms will apply:
a) This agreement is subject to and includes all the terms of our insurance policies,
copies of which can be inspected at our office.
b) The Vehicle may only be driven by the following people:
(i) you personally (if your name is given overleaf) or the person who signed the
agreement on your behalf (if you are a company whose name is given overleaf); or
(ii) Any additional driver authorised by us IF that person has completed an insurance
proposal form and we have accepted it.
c) Our insurance will not give you complete cover; the amount for which you are NOT
covered is called the Excess (and there are also some situations in which you will be liable
for more than the Excess (see clause 2(e). You may be able to reduce the Excess by
paying an additional charge, the amount of which is shown in our tariff, which can be
inspected at our office. The agreement overleaf indicates whether you have accepted or
refused the option (if available) to pay the additional charge to reduce the Excess.
d) The following occupations cannot be accepted:
Hawking or general dealers (e.g. market traders, merchants, second hand
clothes dealers and the like)
Scrap merchants, vehicle dismantlers, or breakers.
Professional Gambling (other than clerical worker)
Professional Sport/Entertainment (including part-time)
The armed forces of non-UK countries.
Students (Other than for Private cars) f
e) Conditions of our insurance. If you breach this agreement our insurance may
not cover you at all. In particular, our insurance will NOT cover you at all and you will have
to pay for the full cost of repair or replacement of the vehicle, even though it was insured
at the time, if you fail to comply with any of your obligations under clause 12 below.
3 YOUR OWN INSURANCE if you have indicated overleaf that you want to provide your own,
fully comprehensive, insurance for the vehicle then the following terms will apply.
a) It is your responsibility to insure the vehicle from the moment you take it until the time it
is returned to us or collected by us. You must insure it to its full value against loss or
damage (including windscreen damage) by accident fire or theft under a fully
comprehensive insurance policy with a reputable insurance company. You must supply us
with full details whenever we ask for them and in any event before you take charge of
the vehicle and you must tell the insurance company to note our interest on the
b) You hereby authorise your insurer to communicate directly with us and give us any
information we require. You also authorise us to take over any claim which you may have
which relates to the vehicle and to negotiate and settle that directly with your insurer.
c) You must not permit the vehicle to be used in breach of the insurance policy. If any money
is paid out under the policy which relates to the vehicle then you must ensure that the
money is paid direct to us.
d) If you do not insure the vehicle fully comprehensively and we suffer loss as a result you
must compensate us for that loss.
e) If for any reason the amount which we receive from the insurance company is less than
the loss that we suffer you must pay the difference.
f) In the event that you are involved in an accident that results in a claim, or potential
claim against you by any third party, you agree to refer the matter to your own insurers for
indemnity under the 'driving other vehicles' third party liability extension (or similar
section) within your pre-existing insurance policy.
4 AUTHORITY TO SIGN Any person signing this agreement on behalf of a company must be
authorised to do so and if not so authorised will be personally liable to pay at such sums due
under this agreement to the extent that the company fails to pay them.
5 PERIOD OF HIRE the maximum period for which you are allowed to keep the vehicle
under this agreement is from the date and time out overleaf to the date and time due back which
is also shown overleaf; However:
a) we are entitled to terminate this agreement if you break any of its terms and you must
then return the vehicle immediately;
b) we are entitled to call for the return of the Vehicle earlier than the Date Due Back even
if you have not broken any of the terms of this agreement but we must then provide
you with a comparable vehicle;
c) in any event the maximum period for which you can hire the vehicle is 84 days. In the event
that the vehicle is lost, stolen or damaged, you will remain liable to pay us all rental charges
as calculated and set out overleaf until settlement of any relevant insurance claim, without
limit in point of time, even if we have repossessed the vehicle under any of the terms of this
6 LATE RETURN: If you keep the vehicle beyond the date and time due back (or after we
have required its return as above) then, in addition to any claim for compensation which we
may bring, you will have to pay charges in accordance with our current tariff which can be
inspected at our office.
7 LOSS OF/DAMAGE TO PROPERTY: we are not liable to you for any loss of , or damage
to, any property which is carried in the vehicle and we do not accept responsibility for any
property which you leave in the vehicle when you return it unless we have been negligent. If any
third party brings a claim against us for property which is carried or left in the vehicle you must
indemnify us for that claim. We are not liable to you for any consequential or economic losses
resulting from our performance of this agreement or delay in or failure to perform it. Nothing in
this agreement shall however, limit our liability for death or personal injury resulting from our
negligence, or any other liability we cannot limit by law.
8 RESTRICTIONS ON THE USE OF THE VEHICLE: the vehicle must not:
a) be taken outside the United Kingdom without our prior written permission;
b) be used otherwise than on a public highway or suitably paved area which is designed to
carry motor vehicles;
c) be used to propel or tow any other vehicle or trailer unless it is equipped for the purpose and
we have given our permission;
d) be used to carry passengers for hire or reward or for any driving tuition unless you obtain
our prior written permission and provide your own insurance in accordance with
clause 3 of this agreement;
e) be used for business use as a self drive hire operator
f) be used for any unlawful purpose or for racing, pace making competitions or speed
testing, nor must it be used in any unlawful manner;
g) be used in such a manner that it is overloaded (whether in total or in respect of any
axle or other part) or is carrying more passengers or goods than it was designed to
carry or may lawfully carry;
h) be used in such a way as to make the insurance on the vehicle invalid;
i) be used in breach of the road traffic legislation or the construction and use Regulations;
j) be used by any person who is not licensed and insured to use it;
k) be used by any person who is under the influence of alcohol or drugs;
l) be used in the event of any mechanical, electrical or structural failure or damage if
further damage might be caused as a result;
m) be altered or added to in any way whatsoever.
9 REPAIRS you are NOT allowed to carry out any repairs to the vehicle (or let
anyone else do so) if the cost of those repairs is more than £25 unless you get our written
permission first. If we do authorise any repairs then we will refund the cost to you if you
produce a VAT receipt and whatever parts you have replaced.
10 REPOSSESSION If you break any of the terms of this agreement, or go into
liquidation or administration or suffer any similar event, we are entitled to treat the
agreement as terminated and to repossess the vehicle.
11 CHARGES/PENALTIES You are liable for certain charges as if you were the owner of the
Vehicle. These charges are:
a) Any fixed penalty offence committed in respect of that vehicle under part Ill of the road
traffic offenders Act 1988 or the road traffic Act 1991 as amended replaced or
extended by any subsequent legislation and any such offence committed under the
equivalent legislation applicable to Scotland Northern Ireland or any British Isle upon
which the vehicle is being used.
b) Any excess charge which may be incurred in respect of the vehicle or the pursuance
of an Order under section 45 and 46 of the road traffic regulation Act 1984 or the road
traffic Act 1991 as amended replaced or extended by subsequent legislation or orders
and under the equivalent legislation applicable to Scotland Northern Ireland or other British
c) Any financial penalty or charge which may be demanded by a third party as a result of the
vehicle having been parked or left upon land which is not a public road. You are also liable
for any congestion charges and penalties incurred as a result of non-payment of congestion
You must also pay our administration charges relating to the above.
12 YOUR OBLIGATIONS Fai lure to comply wi th any provision of this
agreement may lead to you becoming personally liable for the full cost of repair or
replacement of the vehicle and all claims and costs arising from an accident.
a) In the event of an accident involving the vehicle, or any other event which might give
rise to a claim against us, YOU MUST:
(i) not admit responsibility;
(ii) obtain the names and addresses of all relevant drivers and witnesses
including registration numbers of any other vehicles involved;
(iii) complete the accident report form and return it to us within 3 days of the
accident or other event that may give rise to a claim;
(iv) secure the vehicle and inform us immediately;
(v) notify the Police, where appropriate;
(vi) Safeguard our interests in all other appropriate ways.
b) You must pay:
(i) the hire charges published in our tariff (which can be inspected at our offices)
unless different charges have been agreed between us in writing.
(ii) for all fuel used and any refueling charge.
(iii) for any accessories, tyres, tools or equipment which are lost stolen or
(iv) our costs of recovering the vehicle in the event that you fail to return it to us;
(v) any penalties, fines and court costs incurred in the use of the vehicle before it
is returned to us;
(vi) our administration fee and the hire charges for the number of days the vehicle
is off the road, in the event of damage to or loss of the vehicle.
(vii) the costs of any debt recovery agency required to chase any debt.
(viii) any court & legal costs incurred by AMT in relation to any debt.
NB: we do not offer a refund for unused rental days.
c) You must look after the Vehicle and its keys. In particular, you must:
(i) ensure that the correct tyre pressures, fluid levels are maintained throughout
the period of the hire;
(ii) always lock the vehicle and use any security device fitted or supplied with it;
(iii) take reasonable steps to prevent the keys from being stolen;
(iv) use the correct fuel;
(v) use the vehicle with reasonable care;
(vi) not puncture or damage the tyres — liability remains with the hirer.
d) You must inform us immediately if the vehicle is damaged, lost, stolen or develops
any fault or requires any servicing and allow us to carry out any essential repairs or
e) You must return the vehicle (together with all its accessories, tyres, tools and
equipment) to our representative at the place where it was hired (unless a different
place is specified overleaf) during our business hours at or before the date and time due
back, or earlier if required. The vehicle must be in the same condition as when you hired
it (fair wear and tear excepted) and be clean (normal traffic grime excepted).
13 LAW & JURISDICTION This agreement and any dispute or claim arising out of or in
connection with it or its subject matter or formation (including non-contractual disputes
or claims) shall be governed by and construed in accordance with the law of England
and Wales. If this agreement is entered into in Scotland, then this agreement shall be
governed by and construed in accordance with the law of Scotland.
14 SHARING OF INSURANCE INFORMATION Motor insurers and their agents share
information with each other to prevent fraudulent claims and to assess whether insurance
cover can be offered. In dealing with the proposal, registers may be searched. In the event of
a claim the information supplied on this form and the claim form and the accident report
form may be put on a register and made available to others. Insurers and their agents
reserve the right to confirm licence details with the DVLA.
15 MILEAGE: “Mileage” is subject to a fair usage policy of 2800 miles per 28 days (pro rata).
For short term leasing rentals the mileage allowance is as contained in your service
16 DATA PROTECTION You agree that we may use any information you have given us to
carry out our own market research. Additionally, if you break this agreement, we can
tell credit reference agencies, the Driver and Vehicle Licensing Authority (DVLA),
Customs & Excise, the Police, debt collectors, and any other relevant organisation, as
permitted under the Data Protection Act 1998. We may at any time (whether you break
the agreement or not), pass your information and information about the vehicle to the
finance company who provide finance to us in relation to the vehicle (or any member
of that finance company's worldwide group of companies), so that they or their agent(s)
can enforce any rights to the vehicle. By entering this agreement you consent to such
information being shared in this way. We can also tell the British Vehicle Rental and
Leasing Association (BVRLA), who can pass the information on to their members for
any purpose permitted by the Data Protection Act 1998. Personal data may be
transferred to the above recipients to countries outside the EEA (including the USA and
India) which do not provide the same standard of data protection laws as the UK. Any
party who receives personal data is required to have appropriate security measures in
place to keep the personal data confidential and secure.
AMT Vehicle Rental - Terms & Conditions V23/09/15